Question: What Is Outlook Retention Policy?

How do I remove retention policy in Outlook?

Remove Retention Rules from a Folder in Outlook 2010Within Outlook 2010, in the Navigation Pane, click a mail folder.On the Folder tab, in the Properties group, click Policy.Under Folder Policy, change the current option to Use Parent Folder Policy.Click Apply, and then OK to save and exit..

What is retention policy?

A retention policy (also called a ‘schedule’) is a key part of the lifecycle of a record. It describes how long a business needs to keep a piece of information (record), where it’s stored and how to dispose of the record when its time.

How do you do a retention policy?

Use the Exchange admin center to apply a retention policy to a single mailbox. Go to Recipients > Mailboxes. In User Mailbox, click Mailbox features. In the Retention policy list, select the policy you want to apply to the mailbox, and then click Save.

How do I set email retention policies in Office 365?

Create a custom retention policy To change the policy name in Office 365 navigate to Office 365 Admin > Exchange admin center > compliance management > retention policies. Next, select Default MRM Policy, click the edit icon and then change the name of the policy.

How long does retention policy take?

After you apply the new retention policy to mailboxes in Step 4, it can take up to 7 days in Exchange Online for the new retention settings to be applied to the mailboxes. This is because a process called the Managed Folder Assistant processes mailboxes once every 7 days.

How do I change Outlook settings to delete?

Please do as follows:Click File > Options.In the Outlook Options dialog box, please click Advanced in the left bar, and then uncheck the Empty Deleted Items folders when exiting Outlook option in the Outlook start and exit section. See screenshot:Click the OK button to save the change.

Why are my emails deleting after a month?

You are using an e-mail client or a third party spam filtering software to access your account. This often happens when using the POP3 protocol to retrieve your mail and the option “Always leave a copy of the message on the server” is not selected.

How do I keep old emails in Outlook?

Back up your emailSelect File > Open & Export > Import/Export.Select Export to a file, and then select Next.Select Outlook Data File (.pst), and select Next.Select the mail folder you want to back up and select Next.Choose a location and name for your backup file, and then select Finish.More items…

How retention age is calculated?

The retention age of mailbox items is calculated from the date of delivery or in the case of items like drafts that aren’t delivered but created by the user, the date an item was created.

How do I set retention policy in Outlook?

In the Navigation Pane, click to highlight the mail folder that needs to be changed. On the Folder tab click Policy. From the Folder Policy list, set your desired retention policy then click OK.

How often does Retention run?

every 7 daysRetention Policies are processed by a scheduled task that runs every 7 days. This means emails could be kept up to 7 days past the expiration period. If a mailbox is less than 10 MB, it is not processed by the scheduled task and thus the Retention Policy does not apply unless you manually run the task (KB2627729).

How do I keep emails longer than 90 days in outlook?

Go and find the Outlook folder where the emails needs to be deleted. Right click on the folder and choose Properties, then open AutoArchive tab. Select Clean out items older than __ Weeks. If you want to delete the emails after 90 days, type 90 and select days.

How do you create a retention policy?

Use the EAC to create a retention policyNavigate to Compliance management > Retention policies, and then click Add.In New Retention Policy, complete the following fields: Name: Enter a name for the retention policy. Retention tags: Click Add. to select the tags you want to add to this retention policy.

Why is Outlook deleting my old emails?

Usually, when Outlook emails have disappeared, it could be an issue of configuration in your settings, account inactivity, email rules set up on Outlook, and emails moved to a deleted folder.

How do I know if my retention policy is working?

You can also check the InPlacesHold property on the mailbox to see if it’s stamped with a hold corresponding to the retention policy you created. If you created an org-wide retention policy, that one will be visible in the output of Get-OrganizationConfig instead.